2025 Scientific Meeting - Abstract & Poster

Meeting Abstract: NOW CLOSED

Important Dates:

Abstract Submissions NOW CLOSED
Optional Poster uploaded to mobile app – March 21, 2025
Reviews Complete and Workshop Presenters Announced – March 3, 2025

Please note that all abstracts accepted as Workshop talks will also have a poster presentation unless advised differently.

Note for Wednesday only registrants: those registered for Wednesday only, will not have the opportunity for a physical poster at the Meeting as poster sessions will take place Sun-Tues. Wednesday only attendees who submit an abstract can be considered for oral presentations in Wednesday workshops (if applicable) and have the option to share their poster virtually via the mobile app.

Submission: When you register and pay your conference registration fee, you will be provided with a link on your receipt, as well as emailed the link to submit your abstract. You have the option to submit up to three abstracts. You will need to provide your abstract as a Word format file or a Rich Text Format (RTF) file to your abstract submission.

Format (note updated requirements):

• Text in Word (.doc; .docx) or Rich Text Format (RTF)
• Title in CAPITAL letters and in BOLD
• First name, initial (if used) and last name of all authors, with presenting author's name underlined, followed by their affiliation(s)
• Body of abstract containing aim of study, methodology, results and conclusion(s)
• Acknowledgment of support in italics
• Abstract - format as follows (see sample):
  • Content within 300 words MAX (text beyond will not show) excluding names & affiliations
  • Times or Times New Roman, 12pt, 2cm margins, single space
  • Save document title as LASTNAME_FIRSTNAME

You can view and edit your conference abstract submission up to the abstract deadline. To access, please login to your Membership and view under “My Submissions”.

Posters at the Meeting:

All registrants are invited to submit an abstract for the poster sessions at the April 13-16, 2025 CSI Meeting in Gatineau-Ottawa, ON.

Poster Presentations – Sunday, April 13 at 8:00pm - 10:00pm (for PDFs ONLY), Monday, April 14, 3:00pm - 5:00pm, or Tuesday, April 15 at 1:30pm - 3:30pm.  You should be available to present at either poster session. *Timing subject to change.

• Only one poster per presenting author will be given a physical poster spot and considered for judging and awards. If you submit more than one abstract, the additional abstracts will be included as virtual posters only.
• All abstracts must be submitted as PDFs in case they need to be shared with poster judges if submission numbers are high. The due date is March 21st for these to be uploaded. Note that if required, PDFs will only be shared with judges to judge in the first round. A second round of judging will still take place in person as normal. No triage will happen in round 1.
• All abstracts will have their poster title, poster description and author information posted on the Mobile App and have the option to submit a pre-recorded video presentation of their poster for additional exposure. The due date is March 21st for these to be uploaded.

Notes for the preparation of Posters:
The dimensions of the poster should not exceed 3' 5" (w) by 4' (h). Push pins will be provided.
Posters being judged should prepare for an 8-minute oral presentation of their poster and then will have 2 minutes of questions with judges.
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**Only applies to CSI Trainee Members who indicated that they wanted their poster to be judged when they submitted their abstract online.

Judges will be circulating the poster session room. During the poster session you’re assigned (either poster session 1, 2 or 3), you can expect one pair of judges to visit your poster. You will be given 8-mins to present to them and then have 2-mins for Q&A. Though judges will circulate in pairs, their scores will be submitted individually.

Winners will be announced during the Banquet Awards Dinner.

What is the Judging Process?
Your poster will be judged based on the following criteria:

1. Introduction: Is the introduction clear? Is a hypothesis stated (if needed)? Does the rationale make sense?
2. Methods/Results: Are the methods clear? Have the outcomes been explained or anticipated? Are the results clear and convincing?
3. Conclusions: Are the conclusions clear and justified?
4. Questions: Did the trainee answer questions adequately (applicable to the in-person round only)?
5. Is the poster well laid out? Are the slides/images clear and attractive? 

Poster presentation - Evaluation sheet example (8 min presentation + 1-2 min questions)

Values to include one point after the decimal.